Deadlines

Notification of pending submission

• Submit notification via the Proposal Notification System.
• As soon as possible (at least three weeks before the sponsor deadline). 

Limited Submission Program

• Notification in advance is required; see limited submission procedures.

Electronic Submissions

• An electronic copy of the final proposal must be provided for OSPA review at least ten business days in advance of the agency deadline.
• A completed proposal includes the agency forms and attachments, OSPA budget and budget justification, fully signed Proposal Checklist and any required compliance documents, cost share forms, and subrecipient documents, if applicable.
• Copies of the signed proposal will be sent to the PI and department chair in electronic PDF format.
• Last-minute submissions can overload the funding agency's system, or lead to other problems that prevent agency acceptance. OSPA will not be held responsible in these situations.

Hard Copy Proposals

• Completed hard copy proposals must be provided for OSPA review at least ten business days before the agency mailing deadline if all you need is proposal review and sign-off.
• If you want OSPA to mail the proposal, provide it twelve business days before the agency deadline.
• A completed proposal includes the agency forms and attachments, OSPA budget and budget justification, fully signed Proposal Checklist, and any required compliance documents, cost share forms, and subrecipient documents, if applicable.
• Copies of the signed proposal will be sent to the PI and department chair in electronic PDF format.
• PIs are responsible for making any photocopies required by the agency and for paying mailing costs.