Limited Submission Programs

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Limited submission opportunities are funding opportunities where the sponsor has placed a limit on the number of applications that may be submitted from one institution.  To facilitate a fair decision process when the number of interested researchers exceeds sponsor limitations, any SIUC researcher who wishes to apply to a limited submission opportunity will need to follow the procedures listed below.1

Notification of intent to apply:

At least 60 calendar days prior to the agency deadline interested researchers must:

Both of these steps are required regardless if the submission to the agency is for a letter of intent, pre-proposal, or full proposal. 

Internal Review Process:

60 calendar days or more prior to the agency deadline:

  • If the number of notifications is within the program limit, OSPA will notify researchers of their eligibility to submit to the opportunity and initiate standard proposal review procedures.
  • If the number of notifications received by OSPA exceeds the agency/program limit, an internal pre-proposal review will be required. This review process and final selection will be made by a review committee or the Vice Chancellor for Research.

    OSPA will:
    1. Notify researchers who completed both steps listed above, of the necessity for internal review and selection,
    2. Inform investigators of the details for completing and deadline for submitting the pre-proposal (see below),
    3. Provide assistance with pre-proposal submission, receive all pre-proposals, and coordinate the internal review and selection process with the Limited Submission Committee and/or Vice Chancellor for Research,
    4. Communicate the Limited Submission Committee/VCR decision to all interested researchers, and
    5. Initiate the next steps for review and submission to the agency with those selected to submit to the program. 

One or more researchers may be offered alternate status for submission by the committee/VCR. If the committee’s first selection declines or withdraws their proposal from consideration, alternates will immediately be invited by OSPA to proceed with their proposal. 

Pre-Proposal Requirements:

The pre-proposal should consist of:

  • 2-page project description describing the scope of the project, expected/intended outcomes, the personnel involved, and existing resources;
  • 1-page budget;
  • 2-page curriculum vitae.

After 60 calendar day deadline is reached:

  • If the number of limited submission notifications received is less than the program limit, notifications will be honored until the limit is reached.
  • As a reminder the Proposal Notification is required in all circumstances.

Submissions without approval:

If a PI submits a proposal without following these procedures and does not obtain approval to submit, the University reserves the right to withdraw the application.


1. The Office of the Vice Chancellor for Research reserves the right to initiate a different review and/or selection process if the parameters of the opportunity warrant such a change, e.g. institutional commitments, nominations, etc.