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Last Updated: Jul 30, 2026, 11:51 AM
A pre-proposal (commonly referred to as white paper, concept paper, letter of intent, etc.) is a condensed description of a proposed project sometimes required by a sponsor in advance of the submission of a full proposal.
A pre-proposal is required to be routed through OSPA for institutional approval prior to submission if it includes any of the following:
Pre-proposals that include any of the above factors are subject to the same deadlines and required approvals as noted in the proposal overview/deadlines. This includes, but is not limited to, Kuali proposal development and approvals. Pre-proposals that require OSPA review must be submitted through the Proposal Notification System.
Pre-proposals that require institutional endorsement/submission but none of the above factors must be submitted to OSPA three full business days in advance of the agency deadline.
Kuali routing is not required for pre-proposals that do not include any of the above noted factors.
OSPA requests faculty to send us copies of all concept papers, letters of intent and pre-proposals. Having the preliminary document in our files will expedite the processing of a subsequent full proposal.
Faculty submitting pre-proposals and concept papers via an agency’s web portal should use ospa@siu.edu and the information found for the institutional contact. Please check with your department and/or college for internal requirements.